Adams Elm House
Inspected on:
6th September 2024
Inspection carried out by:
Jamie Cooper with residents in attendance
Outcome of inspection
Caretaking:
The bin room needed cleaning out and there was some algae in the pond still to be cleaned out. TSO has raised this to Estates. I will enquire about whether the skylights on the 1st floor roof can be cleaned too.
Repairs:
Where there have been some leaks in the skylights the ceiling tiles are now stained. I will raise this and the fact some of the skylights leak when it rains to the surveyor.
Tenancy:
Some items within the communal hallways, asked the cleaner to tend to these on site when completing the walkabout.
Other:
No other issues raised
Alton Gardens
Inspected on:
30th October 2024
Inspection carried out by:
Tracey Williams – Tenancy Services.
Outcome of inspection: Fair
Caretaking:
- Complaints about frequency of communal cleaning / cobwebs still present in block 65 - 71
- Been advised by contractors that overgrown bushes are tampering with the manhole and drains
- Gardeners keep breaking drain cover and surround as they keep going over with machinery.
- Rubbish pick needed by block 81 to 87 front and rear gardens.
- Block 81 to 87 internal clean required bad condition.
Repairs:
- Block 65 – 71 Reports major repair issue with drainage. And drains constantly getting blocked and backing up. Problem is with external drain to rear of property – drains 6 and 7.
- Drain cover in rear garden is broken.
- Door entry numbers fading – block 65 – 71
Tenancy:
Block letter to go out to residents advising them not to put wipes down the toilet.
Anson Chase Estate Inspection
Joint inspection:
Bulwark Road and Anson Chase
Inspected on:
21st November 2024
Inspection carried out by:
Hayley Sharman – Tenancy Officer, Clive Schwarz – Surveyor and Ian Mansfield - Caretaker
Outcome of inspection:
Caretaking & Grounds Maintenance:
- Block 136-146 - Block is dirty. Lots of bags and bits outside.
- Block 74-84 - Ivy growing up the side of the building.
Repairs:
- Block 136-146 - Washing line is broken. Window boarded up to front of the block.
- Block 124-134 - Door handle to the rear of the block is broken. Communal Stair treads - some are broken. Floor tile near the rear entrance door is broken.
- Block 74-84 - Crack in a floor tile on the 1st floor communal landing.
- Gate near block 62-72 - Wooden gate to the car park is broken, needs fixing to be able to close properly, to avoid people using it as a cut through.
- Block 50-60 - Crack in front door, bottom glass.
Tenancy:
- Anson Chase in the car park area - Fly tipping - Maybe a sign could be out up to prevent people from doing this.
- Block 124-134 - Door mats outside properties.
- Block 112-122 - Door mat outside property.
- Block 74-84 - Bike shed and items outside the rear garden.
Archer Avenue
Ashanti Close and Ashanti Lodge Estate Inspection
Inspected on:
21st November 2024
Inspection carried out by:
Hayley Sharman – Tenancy Officer, Clive Schwarz – Surveyor, and Ian Mansfield - Caretaker
Outcome of inspection:
Caretaking & Grounds Maintenance:
- Block 138-128 - Bulk near to bin cage needs removal.
- Block 126-116 - All clean and clear.
Repairs:
- Block 138-128 – Window handle at the front of the building is broken as well as the window.
- Block 114-104 - Glass to drying room door 108/110 is damaged. Window handle to the front of the block needs repairing. Bench outside block has a panel missing.
- Ashanti lodge - Broken fence at front of the block.
Tenancy:
- Bulwark Road – Fly Tip of bags and Tyres require removal.
- Block 136/138 - Drying room is still full, have put a notice on the door – photos taken and sent to estate services – have given them a key to access and clear it.
- Block 138-128 - Bulk near to bin cage needs removal.
- Block 114-104 - Trampoline out in the rear garden. Property has a door mat outside. Drying room 112/114 being used for drying washing
- Ashanti lodge - Items like prams etc being stored under the communal stairs. Unable to look inside the block.
Avon Way
Joint inspection:
Avon Way and West Road
Inspected on:
19th November 2024
Inspection carried out by:
Hayley Sharman – Tenancy Officer and Clive Schwarz — Surveyor
Outcome of inspection:
Caretaking & Grounds Maintenance:
- A resident reported about the gardens to the front of the block are always overgrown. Unsure of caretaking schedule.
- Common room - could do with a hoover/clean
- Gardens out the rear of odd numbers at Avon Way looking neat and tidy and well looked after
- Garage sites at Chelmer Way full of rubbish
Repairs:
- Glass panel is cracked on 1st floor landing balcony.
- Main door to West Road/Avon Way is not closing constantly opening and closing. Already reported to customer services. Repair reported.
- Water damage to bin shed - possible new door
Tenancy:
- Block 49/51: Bike on ground floor stairwell and items in drying area
- Both sheds are unlocked and full of items. Bikes mobility scooter
B
Barringtons Estate Inspection
Inspected on:
6th November 2024
Inspection carried out by:
Jamie Cooper with residents in attendance.
Outcome of inspection:
Caretaking:
- Residents wanted to know with regards to the external window cleaning whether there were any updates.
Repairs:
- Issues with the light switch on the 4th floor scooter room. Surveyor raised this to Axis in person when we were completing the walkabout.
- Fridge in the communal lounge is broken, some of the ceiling tiles are broken or need replacing, some of the controls are broken on the communal radiators and there are some external loose bricks on the ground outside.
Tenancy:
- There was rubbish in some of the bin rooms and some items in the communal areas, letters to be sent to residents in question as well as a block letter.
Date of next inspection:
Wednesday 21st May 2025 — Meet outside main entrance at 9.30am
Beaver Tower Estate Inspection
Inspected on:
17th September 2024
Inspection carried out by:
Tracey Williams – Tenancy Services, Caretaker (Dawn), Cllr Collins, Leaseholder (Mr Clarke), Surveyor (Keith Wortley)
Outcome of inspection:
Caretaking/ Ground Maintenance:
- Residents enquiring about signage (maybe stickers) on Wheelie bins to state residents only
- Plants need cutting back on top of garages
- Communal external areas require pressure washing
- 9th Floor – tyre marks on main communal landing by lift
- Emergency lighting all checked
- Between 8th and 7th Floor metal gate on stairwell requires securing by cable ties
- 6th Floor – tyre marks on communal landing
- Check all floors cable ties to secure gates on stairwells
- 3rd floor chute requires cleaning
- 2nd floor marks on floor
- Enquiry into remarking of parking lines and emergency spaces
- Boarder area by parklands to be cut back SEH responsibility
Repairs:
- 11th Floor – security lighting requires screwing back to make secure
- 11th Floor – communal area on floor by stairwell requires wall plastering
- 11th Floor – communal area outside flats 77/78 blistering wall by window from previous leak
- Between 11th and 10th Floor – stairwell window boarded up chase up repair
- 5th Floor – blue paint on communal landing by stairwell make good
- 5th Floor - Small glass panel in window above door to bin door smashed. Boarded up could present fire breach – chase repair
- Emergency Lighting between 4th and 5th floor faulty and faulty on 4th floor by lift
- 2nd floor – damp and condensation issue – investigation required
- 2nd floor bin sensor light not working
- Emergency Lighting between 1st and ground floor in stairwell not working
- Between 2nd and 1st floor in stairwell – boarded up window been like this for 5 years
- Bollard in car park area has been damaged by car – presents a trip hazard
- Back entrance Emergency lighting not working above main door entrance
- Trip hazard paving slab to side of building
- Cracked glass in ground floor shed area. Approximately 1m square
Tenancy:
- Investigate car fly tipping – number plate taken.
- Various ring doorbell installations to be investigated
- Investigate car parked by outside tap in garages
Other Issues:
No other issues raised.
Date of next inspection:
Thursday 24th April 2025 — Meet outside main entrance at 11.30am
Bellhouse Lane
Inspected on:
12th November 2024
Inspection carried out by:
Treena Nash – Tenancy Officer and Keith Wortley - Surveyor
Outcome of inspection:
Caretaking:
Nothing to raise.
Repairs:
Nothing to raise.
Tenancy:
Nothing to raise.
Bewley Court
Date of next inspection:
Thursday 3rd April 2025 — Meet outside main entrance at 10.30am
Bishop House Estate Inspection
Inspected on:
12th December 2024
Inspection carried out by:
Shelley Biggs, Tenancy Services Officer
Outcome of inspection:
Caretaking/ Ground Maintenance:
- No issues during inspection
Repairs:
- No issues during inspection
Tenancy:
- No issues during inspection
Blackdown Estate Inspection
Inspected on:
8th November 2024
Inspection carried out by:
Emma Saville – Tenancy Services, Dean Howell – Surveyor, Margaret Borton – Councillor, and Trish Wheelan – Balmoral Centre Manager
Outcome of inspection:
Caretaking/ Ground Maintenance:
- 11th Floor – Drying Room, Ladders left in room.
- 10th Floor – Chute Room, Chair part and board left by chute and needs to be removed.
- 7th Floor – Drying Room, panel left in room. Chute room, broken children’s scooter left by chute and needs to be removed.
- 4th Floor – Chute Room, duvet left by chute and needs to be removed.
- 3rd Floor – Drying Room, metal trim left in room.
Repairs:
- 6th Floor – Loose floor tiles need to be replaced near fire door and dry riser. Fire door, foam to be replaced.
- 5th Floor – Stairwell window boarded and needs to be replaced. Light not working in communal corridor.
- 4th Floor – Panel above tenants’ door is loose and needs replacing. Chute room, light is not working.
- 3rd Floor – Chute room, hole in chute needs to be patched.
- 1st Floor – Loose floor tiles need to be replaced by doors to left of lift and dry riser.
Tenancy:
- Door mats, drawers and trolley in communal corridors – will follow up with individual tenants to remove.
- CCTV/Smart Doorbells noted – will follow up with individual tenants as require permission before installation.
Other Issues:
- Motor bike left on communal footpath – have photo to carry out checks to address with owner.
Date of next inspection:
Thursday 22nd May 2025 — Meet outside Blackdown main entrance at 9.30am
Blyth Avenue
Inspected on:
11th September 2024
Inspection carried out by:
Lisa Gillies – Tenancy Officer & Caretakers
Outcome of inspection:
Caretaking:
- 43-53: Front of the block – mattress dumped requires removal.
- 46-56: Rear of the block – requires litter picking and weeding.
- 122-144:
- Top floor communal area – requires sweeping.
- Rear of block – two shopping trolleys dumped require removal.
- Grass communal area – metal basketball pole and net still dumped requires removal.
- Front of both blocks – require litter picking & grass and bushes need cutting.
Repairs:
- 72-82: Main Entrance Door – one panel boarded up.
- Main Entrance Door – lock isn’t working on block 122-132 & glass panel on the door is still boarded up.
Tenancy:
- 43-53: External Landing windows – Require cleaning.
- Ground Floor – items stored outside of property.
- Top Floor – items stored on balcony.
- 72-82: Overgrown garden – Lisa will check responsibility.
- Top Floor Communal Landing- bike stored.
- Ground Floor – items stored outside of property.
- 122-144:
- Top floor communal area – bikes being stored.
- Car park – campervan parked.
Brecon Estate Inspection
Inspected on:
8th November 2024
Inspection carried out by:
Emma Saville – Tenancy Services, Dean Howell – Surveyor, Margaret Borton – Councillor, and Trish Wheelan – Balmoral Centre Manager
Outcome of inspection:
Caretaking/ Ground Maintenance:
- 12th Floor – Stairwell, Graffiti needs to be painted over.
- 11th Floor – Chute Room, Hoover left by chute and needs to be removed. Stairwell, excrement left in corner.
- 7th Floor – Chute Room, Boxes left by chute and need to be removed.
Repairs:
- Alternate lighting out on every floor – check if due to ongoing leaks.
- 12th Floor – Light out by chute room.
- 9th Floor – Chute Room, Glass in door boarded and needs to be replaced
- 8th Floor – Chute Room, Hole in chute, needs to be patched. Corridor by lift, light out and needs to be repaired.
- 7th Floor – Drying Room, Hole in panel to pipework.
- 6th Floor – Stairwell Door, Glass boarded and needs to be replaced.
- Foyer light – Above odd lift not working and needs to be repaired.
- External entry stairs by access ramp – bottom step is loose and trip hazard.
Tenancy:
- Door mats, children toys and bikes in communal corridors – will follow up with individual tenants to remove.
- CCTV/Smart Doorbells noted – will follow up with individual tenants as require permission before installation.
Other Issues:
No other issues noted.
Date of next inspection:
Thursday 22nd May 2025 — Meet outside Brecon main entrance at 10.15am
Bruton Avenue
Inspected on:
10th December 2024
Inspection carried out by:
Jamie Cooper– Tenancy Officer – Michelle Griffith – Surveyor – Estate Services
Outcome of inspection:
Caretaking & Grounds Maintenance:
Nothing to raise.
Repairs:
Nothing to raise.
Tenancy:
Nothing to raise.
Bulwark Road Estate Inspection
Joint inspection:
Bulwark Road and Anson Chase
Inspected on:
21st November 2024
Inspection carried out by:
Hayley Sharman – Tenancy Officer, Clive Schwarz – Surveyor and Ian Mansfield - Caretaker
Outcome of inspection:
Caretaking & Grounds Maintenance:
- Block 136-146 - Block is dirty. Lots of bags and bits outside.
- Block 74-84 - Ivy growing up the side of the building.
Repairs:
- Block 136-146 - Washing line is broken. Window boarded up to front of the block.
- Block 124-134 - Door handle to the rear of the block is broken. Communal Stair treads - some are broken. Floor tile near the rear entrance door is broken.
- Block 74-84 - Crack in a floor tile on the 1st floor communal landing.
- Gate near block 62-72 - Wooden gate to the car park is broken, needs fixing to be able to close properly, to avoid people using it as a cut through.
- Block 50-60 - Crack in front door, bottom glass.
Tenancy:
- Anson Chase in the car park area - Fly tipping - Maybe a sign could be out up to prevent people from doing this.
- Block 124-134 - Door mats outside properties.
- Block 112-122 - Door mat outside property.
- Block 74-84 - Bike shed and items outside the rear garden.
Bunters Avenue
Inspected on:
11th September 2024
Inspection carried out by:
Lisa Gillies – Tenancy Officer
Outcome of inspection:
Caretaking & Grounds Maintenance:
Nothing to raise.
Repairs:
Nothing to raise.
Tenancy:
Gardens - not communal - dealing with a resident’s property on the ground floor - with a shed erected without permission from South Essex Homes.